Preconstruction Coordinator
Position Summary
The Preconstruction Coordinator’s primary responsibility will be to provide administrative and logistical
support for the preconstruction team. Our Preconstruction Coordinator plays a critical role in helping
organize and manage the bidding process for construction projects with a high level of quality. They
handle tasks like document control, maintaining project files, scheduling meetings, maintenance of the
department databases, maintaining and tracking information on estimates, and general administrative
support for all new and existing projects.
This position is ever evolving and requires an organized thinker with strong clerical skills, exceptional
attention to detail, and the ability to support the team in delivering precise and timely estimating
deliverables.
Essential Functions and Key Responsibilities Include but are not Limited to:
Document Management: Support the Preconstruction department with document control and
administrative duties by maintaining and updating project files, bid documents, and relevant
information.
- Set up, maintain, and organize estimating folder for projects
- Download and transfer of plans and specs to working environment
- Manage print production of project documents as needed
Bid and Deliverable Coordination: Coordinating with estimators to gather information, prepare bid
packages, and ensure high-quality, timely submissions.
- Create projects and assist in maintaining estimating and bid solicitation software –
BuildingConnected - Assist in preparation of bid instructions, bid forms, and bid scopes for distribution via
BuildingConnected - Assist the estimating team with making bid coverage phone calls and emails
- Input subcontractor quotes into estimating bid tabs as they are received from subcontractors
via email / BuildingConnected - Assist in logging pre-bid requests for information (RFIs)
- Subcontractor/vendor/supplier calls to help determine who is bidding on projects
- Assist estimators in conveying feedback to bidders
- Create bid books
- Assist in creating clarification / scope letters
- Assist Marketing with proposal creation
- Use Bluebeam to modify/create PDFs as necessary for bids and requests
Scheduling and Meetings:
- Scheduling of job walks, attack plans, initial, and final review meetings for team leads
- Schedule all events, subcontractor meet and greets, and lunch and learns for the
Preconstruction department - Create weekly estimating meeting agenda template
Database Entry and Maintenance:
- Manage and maintain multiple databases, including historical cost database / cost comparison
template - Manage and maintain subcontractor / vendor database via BuildingConnected
- Input post-sub reviews into BuildingConnected
- Input projects into ViewPoint for time charging
Subcontractor Support:
- Assisting in the prequalification and coordination of subcontractors
- Manage tracking of subcontractor prequalification and subcontractor approval process using
the TradeTapp Prequalification system - Organize and maintain annual subcontractor appreciation outreach
Quantity Take-Offs: Assist estimators with performing quantity take-offs of materials
- Ability to read and interpret plans
- Perform quantitative takeoffs from plans
Other related duties as assigned or needed.
Qualifications and Skills:
Candidates must have excellent interpersonal and communication skills, and the ability to manage
multiple tasks and deadlines. Previous construction industry experience is preferred. Key competencies
are initiative, communication, teamwork, and time management.
- Strong ability to handle multiple assignments/deadlines simultaneously, and meet deadlines in
a fast-paced environment - Excellent time management skills with ability to prioritize tasks
- Successfully work in collaboration with others
- Detail-oriented with excellent organizational and follow-through skills
- Self-motivated with the ability to take initiative and ownership of tasks
- Ability to work independently and as part of a team environment to meet strict and changing
- deadlines
- Possess excellent written, verbal and interpersonal and communication skills
- Strong problem-solving abilities
- Willing to learn and take on responsibilities quickly
- Collaborates with other Estimators and takes direction from the lead Estimator on assigned projects.
- Collaborates with Management, Marketing, Project Managers, Assistant Project Managers,
Project Engineers, and Accounting Specialists on project pursuits - Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)
- BuildingConnected bidding software knowledge desired
- TradeTapp Prequalification System knowledge desired
- ViewPoint knowledge desired
- Ability to navigate specifications and plans
- Experience with Bluebeam or other PDF-editing software
- ProCore knowledge desired
Reporting:
The Preconstruction Coordinator reports to the Senior Estimator / Department Lead.
Salary | Compensation | Benefits
Compensation is competitive and commensurate based upon experience: base salary, bonus plan, company benefits, etc.
At Howell, we consider our employees family. We genuinely care about the work we do, the people we work with, and the community in which we live and work. In addition to competitive compensation and comprehensive benefits, Howell is committed to enhancing employees’ work/life balance through personal and professional development opportunities, team bonding activities, a dog-friendly office environment, company outings, holiday celebrations, community service opportunities, and an on-site fitness center, pickleball court, and golf simulator.
Next Steps
Interested and qualified candidates, please email your resume as a Word or PDF attachment to howelljobs@howelldenver.com. All inquiries will be held in the highest level of confidence – respecting your current situation.